Job Description: Workday Financials Administrator
The Workday Financials Administrator is responsible for the day-to-day configuration, support, maintenance, and optimization of the Workday Financials system. This role serves as a subject matter expert and technical liaison between the Finance, IT, HRIS, and Business Operations teams, ensuring the system aligns with business processes and delivers accurate, timely financial data. The administrator will lead configuration changes, integrations, testing, and reporting within Workday, and will play a key role in projects involving enhancements, updates, or new module implementations.
ESSENTIAL FUNCTIONS:
Duties and Responsibilities
System Administration & Configuration
Serve as the primary administrator for all Workday Financials modules including General Ledger, Accounts Payable, Accounts Receivable, Procurement, Expenses, Banking, Projects, and Financial Reporting.
Perform configuration updates, including creation of custom validations, condition rules, business process changes, and security group management.
Maintain and enhance custom reports, calculated fields, dashboards, and Worklets.
Conduct regular data integrity checks and ensure audit compliance within the system.
End-User Support & Training
Provide expert-level user support to the Finance, and related teams.
Troubleshoot system issues, coordinate resolutions with Workday support and third-party vendors as needed.
Develop and maintain training materials and documentation.
Train end-users on system functionality, reporting tools, and best practices.
Change Management & Project Work
Lead or participate in Workday Financials enhancement projects, including implementations of new modules, upgrades, and system optimizations.
Collaborate cross-functionally with HRIS, Finance, and IT to support integrations, enterprise reporting, and shared data structures.
Test and validate system changes, ensuring minimal disruption to business operations.
Security & Compliance
Manage and audit Workday security roles and permissions for financial users.
Ensure internal controls, SOX compliance, and segregation of duties are enforced within the system.
Support audits by providing reports and system data upon request.
Process Improvement & Optimization
Identify opportunities for workflow automation, process simplification, and user experience improvements.
Leverage Workday Community and user forums to stay current on features and best practices and have the ability to manage Workday updates.
Required Education and Experience
Bachelor’s degree in Finance, Accounting, Information Systems, Business Administration, or a related field.
Minimum of 3-5 years of experience supporting Workday Financials as an administrator or analyst.
Deep understanding of core financial processes and controls.
Proven experience configuring and maintaining business processes, condition rules, custom reports, and calculated fields.
Experience with Workday Financials modules such as General Ledger, AP/AR, Procurement, Banking, and Projects.
Preferred Qualifications:
Workday Pro certification in Financial Management or specific financial modules.
Experience with Workday integrations using EIB, Workday Studio, or Core Connectors.
Knowledge of related systems such as Adaptive Insights, Coupa, or NetSuite is a plus.
Experience with enterprise change management, especially in fast-growing or regulated industries.
Key Skills & Competencies:
Strong analytical and problem-solving skills.
Excellent communication and stakeholder management abilities.
Ability to translate business requirements into system configurations and vice versa.
Detail-oriented, organized, and proactive in managing projects and deliverables.
Strong understanding of accounting principles and finance operations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to talk or hear.
Regularly required to use a keyboard and computer.
Frequently required to stand, walk, sit, use hands, handle documents, and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full-time remote position with days Monday through Friday. Occasional evening and weekend work may be required, as needed.
Travel
Occasional travel may be required for this position.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
ScribeAmerica provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, genetics, protected veteran status, or any other legally protected group status. In addition to federal law requirements, ScribeAmerica complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
ScribeAmerica expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, genetics, protected veteran status, or any other legally protected group status. Improper interference with the ability of ScribeAmerica’s employees to perform their job duties may result in discipline up to and including discharge.
